Contract Fulfillment Coordinator - Hybrid

Company: Lamar Advertising Company
Location: Concord
Posted on: September 23, 2022

Job Description:

Our Lamar office in Concord, California is now hiring a new Contract Fulfillment Coordinator to help us bring innovative advertising campaigns to life for brands in Concord, CA and the surrounding areas The purpose of this position is to assist the Transit and/or Airport Sales and Operations departments with duties related to the selection of locations and charting of Transit/Airport Advertisements into the inventory (charting) system, maintaining up-to-date information in charting for posting and receiving of materials, and creating work orders and routes for the posting.

Company Overview:

Lamar Advertising is one of the largest outdoor advertising companies in the world. Lamar offers advertisers a variety of advertising formats, helping both local businesses and national brands stand out from the competition. We live by the Golden Rule, and we operate with honesty and integrity in every aspect of our business. We are open with our employees, transparent with our customers, and loyal to the communities in which we serve. We have been in business for over 100 years, and we have stayed true to our mission and values. While Lamar is a large company, each office has its own culture and family atmosphere, making employees feel connected both locally and nationally.

The Transit & Airport division of Lamar Advertising takes advertisements street-level and delivers the advertising message to drivers and pedestrians in a fresh, non-conventional way. We assist local, regional, and national advertisers reach their target audience on the go - where they live, work, shop, dine, play, and everywhere in between.

Want to hear more about Lamar? Check out these videos:

• About Us
• Giving Back Program What you can expect from us:
  • An hourly range of $23 - $26 / hour
  • A Monday - Friday, 8:30am - 5:00pm schedule
  • Two week training period.
  • Multiple medical plan options
  • Dental and vision insurance
  • PTO
  • 401K plan
  • Incentivized wellness programs Essential Functions and Responsibilities:
    • Act as the liaison between the Sales and Operations Department.
    • Chart all requests, contracts, and special requests from Sales staff, National Sales, Sales Manager, and General Manager in a timely and accurate manner.
    • For National Sales, keep abreast on updates on all posting instructions. Provide holds and proposal information for National Sales upon request. Process completion reports in accordance with National Sales deadlines.
    • Keep up-to-date and accurate posting information for each client.
    • Review and prepare posting routes in mobile operations and pull all work orders in the absence of the Operations Manager and assist in prioritizing installations.
    • Order and keep track all posting supplies and assist in prepping for installation(s).
    • Maintain up-to-date lists of inventory (Digital, static, buses, trains, shelters, etc).
    • Maintain an "end-of-day" inventory of all printed materials delivered to the plant and account for deliveries on a daily basis.
    • Maintain and update Account Executives, Operations Managers, Sales Manager, and General Manager on the timely arrival of printed materials as well as weekly updates of material in house, ready to go and materials missing.
    • Work closely with the Operations Manager to ensure Operations processes and procedures are moving smoothly.
    • Communicate through work flow software projected upcoming installations.
    • Utilize workflow software (to ensure campaigns are being pushed through in a timely manner.
    • Execute routine checks to audit inaccurate postings, old expired copy & other service issues. Assist Account Executives and Operations with any additional charting related functions to maintain strong support and communication.
    • Report on a daily basis all postings from previous day and report on a weekly basis all postings for the previous week and upcoming availability
    • Ensure all Airport Maintenance is being scheduled to keep assets in good working order.
    • Become familiar with all markets to perform cross training duties as needed between markets. THE FOLLOWING DUTIES MAY VARY, DEPENDING ON LOCATION NEED:
      
      Digital Charting Responsibilities:
      • Serve as the liaison between the client, and Lamar Account Executives, the plant and the Network Operating Center (NOC) providing coordination of specific activities required to operate the digital display product successfully.
      • Ensure that the day to day operations of the display(s) are running smoothly and that the client's needs are met on a daily basis
      • Provide complete software support to clients where necessary.
      • Work with techs to quickly address any digital issues and deploy resources as needed.
      • Receive creative from client and/or Lamar Artist, upload the creative, approve the scheduled creative for the client(s) and manage digital networks.
      • Ensure all maintenance is being scheduled and performed to keep assets in good working order.
      • Schedule and oversee the installation of custom displays with client, vendors and airport entities.
      • Schedule and oversee the production, install and billing for static and digital displays. Other Administrative Support:
        • Answering phones, typing correspondence, inputting and researching data, inputting and ordering production, uploading POP photos, charting responsibilities, updating.
        • Will support Operations with administrative duties.
        • Other duties as assigned by manager. Knowledge, Skill, and Ability Requirements:
          • Requires an excellent command of the English language, both written and verbal.
          • Skill in speaking with persons of various social, cultural, economic, and educational backgrounds.
          • Requires continual attention to detail in composing, typing and proofing materials, establishing priorities, and meeting deadlines.
          • Strong work ethic - someone who takes great pride in professionalism, responsibility, and is proactive
          • Must be able to work independently and as a team member.
          • Must possess proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
          • Ability to use computers, fax machine, copiers, scanners and binding machines.
          • A high level of critical thinking skills to troubleshoot and solve obstacles that may arise.
          • Requires the ability to handle different challenges each day and adequately prioritize those demands. Education and Experience Requirements
            • High school diploma or Equivalent required
            • Associates and/or bachelor's degree (in Business, Marketing, or another related field) preferred
            • 2 years of office experience is required. In lieu of experience, college education will be accepted.
            • A driver's license is preferred.
            • Or another equivalent combination of education and experience Physical Demands and Work Environment
              • The primary work environment for this position is an office.
              • The physical demands for this position include light lifting, reaching, seeing (with a focus on reading, color distinction, and acuity), sitting more than 50% of the time, standing, talking, turning, and walking.
              • Nights spent away from home are less than 10%. Lamar is an EOE/AA: Minorities/Females/Disabled/Protected Veterans or any other State or Federally protected characteristic
                
                Disability Self-Identification: When applying for a job with Lamar, you will be asked to voluntarily self-identify whether you have a disability. Please take a moment to watch this video for clarification on why we're asking for this information!
                
                California Resident Disclaimer: California Residents - Lamar collects personal information in the ordinary course of considering job applicants. This information may include, for example, name, address, phone number and other contact information, employment history and reference contact information, and any other information provided by an applicant to Lamar. By submitting an application, you consent to the use or sharing of this personal information solely for the purpose of consideration for employment by Lamar. Lamar will not sell this information.
                
                Federal Vaccine Mandate: As a federal contractor, Lamar may be required to comply with federal contractor COVID-19 vaccine mandates depending on the outcome of pending litigation. If these mandates are upheld, at time of hire, all employees would be required a) to submit their vaccination status and b) to submit proof of their vaccination. If an accommodation request is necessary, you will have the opportunity to submit a request after you receive a conditional offer of employment, if selected to fill this role. All accommodation requests are subject to review and could result in a denial.
                
                Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
                
                The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge..... click apply for full job details

Keywords: Lamar Advertising Company, Concord , Contract Fulfillment Coordinator - Hybrid, Other , Concord, California