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Construction Administrator

Company: KHS&S Contractors
Location: Concord
Posted on: June 6, 2021

Job Description:

The essential duties and responsibilities of the Project Coordinator/Construction Administrator consist of, but are not limited to, the following.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

a) Administrative Support:

i) Draft purchase orders from field order requests and place material orders with vendors.

ii) Maintain purchase orders through Plexxis.

iii) When orders are received, collect original receivers/packing slips upload to documents into Plexxis PO.

iv) Assist in approving or reconciling material invoices that are over the PO amounts.

v) Order and call off rental equipment and update Equipment Log.

vi) Price material, equipment and miscellaneous items for Extra Work Authorizations (EWA) and scan a

copy of the ticket with pricing to the Project Administrator.

vii) Assist with weekly job progressing, as needed.

viii) Draft and maintain Master Action List for weekly action meetings.

ix) Compile Foreman Binders, LEED documentation, Material Safety Data Sheets, and Field Safety Manuals.

x) Maintain RFI Log and their responses.

xi) Maintain, track and distribute project drawing revisions to the project team.

xii) Assist with project submittals, as required, and follow-up until approval is obtained from the General Contractor.

xiii) Complete and file submittal transmittals and update submittal log. As responses are received, copy appropriate personnel and update submittal log with the response.

xiv) Log and route appropriately all incoming and outgoing correspondence.

xv) Set up and maintain utilities/rental fees/office supplies if offsite facilities are needed.

xvi) Complete credit card reconciliations for project team.

xvii) Run project related errands, as needed.

b) Field Support:

i) Maintain sign in sheets, checklists and prepare weekly timecards for field personnel including employee names and numbers.

ii) Collect sign in sheets, enter weekly time into timecard template, file in job folder, and forward timecards to Payroll for processing along with checklist.

iii) Complete and process makeup, lay-off, and termination paperwork for field personnel and forward to payroll for check processing.

iv) Request dispatch documents from Union and submit to payroll

v) Assist with collecting new hire/re-hire packets for field personnel, review for accuracy and E-verify. Forward completed packets to payroll (This task is only needed for when an employee is not being sent

to the office for hiring.)

vi) Draft union sponsorship, apprenticeship letters and rate change forms for Superintendent, as needed.

vii) Collect, prepare, and submit reimbursable expense reports to Project Manager/ Superintendent, for signature. Forward signed expense reports and original receipts to Payroll.

viii) Administer safety meeting paperwork.

ix) Collect, scan, and save daily sign in sheets and foreman logs into the electronic job project file.

x) Assist with entering productions into Daily Production Tracker, as needed.

xi) Coordinate travel arrangements for field project personnel with corporate travel services.

xii) Maintain Lean paperwork, as needed.

c) Other Duties:

i) Ensure essential functions of the Area Administrative Assistant are provided when absences occur due to vacation or illness. Per the needs of each Regional Area.

ii) Attend seminars/educational training programs as required.

iii) Perform any other related or unrelated, unassigned, unspecified duty that may be needed from time to time.

a) Education: High School education.

b) Experience: Required two (2) years related administrative experience.

c) Skills: Well developed analytic and conceptual skills. High attention to detail, aptitude for learning new things and must be able to work under pressure.

d) Physical: Includes sitting, standing, reaching, walking; use of hands, arms, legs, and feet. Must be able to see and hear (with mechanical assistance if necessary) sufficient to understand and comprehend individual

one-on-one conversations.

e) Communication: Must be able to read, write and speak English fluently. Ability to communicate effectively and positively with customers, vendors and employees.

f) Computer: Proficient with MS Office (Word, Excel, Outlook). Experience with Bluebeam preferred.

g) Driving: Must be able to visit job sites 1-2 times per week.

Keywords: KHS&S Contractors, Concord , Construction Administrator, Other , Concord, California

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