Office Manager
Company: Rocketship Public Schools
Location: Concord
Posted on: January 25, 2023
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Job Description:
At Rocketship Public Schools, we believe in the infinite
possibility of human potential. We believe that every student
deserves the right to dream, to discover, and to develop their
unique potential. And it is our responsibility and our privilege to
unleash the potential inside every Rocketeer we serve. Our
non-profit network of public elementary charter schools propels
student achievement, develops exceptional educators, and partners
with parents who enable high-quality public schools to thrive in
their community. We are a collective of parents, teachers, leaders,
and students working together to transform the future for
underserved communities across our country. At Rocketship Public
Schools, we are unleashing potential.Position Summary Rocketship is
hiring for the position of Office Manager (OM) for a Rocketship
school. The Office Manager is the first point of contact for
parents and students when they come to school, as well as a
resource to the school community. The Office Manager should always
exhibit professionalism, treat people with respect, and be firm but
compassionate in how they address the day-to-day challenges of a
rigorous and purposeful school. Responsibilities
Include:Enrollment, Student Information, and Attendance Build
strong working relationships with parents and families Create and
maintain complete and current student cumulative files Enter
student information into our student information system and keep
this information up-to-date throughout the school year as
enrollment or information changes Manage the Attendance process
including contacting absent parents on a daily basisCoordinate the
school's truancy process and communicate with parents as needed
Administer Independent Study process for students with planned
absences Collect doctor's notes and excused absence notes from
parents for absentee documentation Work with current parents to
solve problems and prevent student attrition Health, Safety and
Discipline Maintain emergency medical and contact information for
all students Maintain complete and current immunization records for
all students Administer basic first aid, distribute medication,
maintain injury reportsBe knowledgeable of all content in school
safety binder, including emergency procedures Report all injuries
and other school incidents to Human Resources Supervise students
sent to the office for discipline and health reasons Meals, Finance
and Facilities Collect payments from parents Manage collection of
free/reduced-lunch application forms from all families during the
school yearCollect lunch, uniform sales money from parents and
provide receipts for payments Assist in managing and reporting
day-to-day facilities problems Execute responsibilities related to
emergency situations as assigned by the Principal ISE/Special
Education Act as intermediary to communicate written or oral
information given by parents to the ISE teamEnsure that all
documents delivered or messages received are immediately given to
ISEMaintain confidentiality regarding ISE students who receive
special education services Partner with ISE Specialists on a school
site to arrange IEP or ISE meetings Administrative Perform general
clerical duties including answering phones, taking and distributing
messages, sorting mail, translate documents from English to Spanish
and prepare general correspondence Facilitate arrangements for
school activities, logistics, teacher development, parent
development and other activities Provide support to the Principal
and teachers as necessaryUse automated telephone system to send out
school information as necessary Act as an interpreter, when
necessary, in whole-school functions and smaller meetings
Qualifications
Keywords: Rocketship Public Schools, Concord , Office Manager, Executive , Concord, California
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